Getting Started – Once you have
selected a property you will need to come in to the office to complete
a New Tenant Application form. This will give us all your details
so that we can commence setting up your tenancy. We will ask you
for your full names, contact details, salary details, bank details
and the names and addresses for your references.
Tenant initial costs payable in advance:
1st month's rent in full
5 week's rent maximum Security Deposit in full
Right to Rent Checks – In order to comply with Immigration Law we are required to carry out Right to Rent checks on all Tenants over the
age of 18 prior to the commencement of a new tenancy. In most cases this will simply mean viewing an original copy of your passport or a combination of
2 other approved documents in your presence. We are then required to take a copy, certify the check date and keep our copy on file until a year after the
expiry of your tenancy. We will ask for the dates of birth of any children under the age of 18 & in some cases, for those 16 & over,
we may need a copy of their passport in order to comply with The Immigration (Hotel Records) Order 1972.
Tenancy Agreements - We will draw up the tenancy
agreements for each party. You will be asked to sign and return
your copy which will be sent onto your landlord. You will receive
the copy of the tenancy agreement signed by your landlord.
Deposits - You will be expected to pay a security deposit prior to the start of your tenancy.
For tenancies commencing after 1st June 2019 this will be a maximum of 5 week’s rent rounded down and will be clearly detailed in the
Rightmove listing where the property is advertised.
The deposit must be paid in one full payment prior to commencement
of the tenancy. It must be in cleared funds and will not be accepted
in installments under any circumstances.
With the Tenancy Deposit Scheme introduced on 6th April 2007 the
landlord or their agent has a legal duty to safeguard the tenancy
deposit under one of the government approved schemes.
Where the landlord has opted for our Full Management Service, you
will pay your deposit to Scott Owen and we will submit it to the
Deposit Protection Service custodial scheme. Scott Owen will supply
you with the Prescribed Information and a copy of the scheme rules
on the day that you pay your deposit. You will need to sign this
document to confirm that you have received a copy and the scheme
Where the Landlord has opted for our Introduction Only Service you
will usually pay the deposit direct to your landlord who will be
responsible for protecting your deposit. On some Introduction Only
Lets, by prior arrangement, we may collect the deposit on behalf
of your landlord and submit it to the Deposit Protection Service
before transferring it to your landlord. In either Introduction
Only case your landlord is responsible for supplying you with the
You will be advised once you have selected your property which option
your landlord has selected and how your deposit will be handled.
The tenancy agreement will clearly state who is responsible for
protecting the deposit. You can read more about the deposit handling
on our Landlords and Services pages.
Lead Tenant – With the introduction of the Tenancy
Deposit Scheme there are new rules with respect to joint tenancies.
The Deposit Protection Service requires that in the case of joint
tenants you will all need to agree on who will be the elected Lead
Tenant. The duties of the lead tenant are to represent the interests
of all the joint tenants and any third party. You must act on behalf
of the tenants specifically in connection with the completion of
the joint repayment form, statutory declaration, dispute form or
other form. You must agree with the landlord or third party the
distribution of the deposit at the end of the tenancy. You must
provide repayment information for each tenant and the third party
to enable the DPS to provide confirmation notices.
Payment Methods – Rent can be paid to us monthly
by standing order. If you are in receipt of Housing Benefit, and
you landlord has agreed to accept Housing Benefit, your benefit
must be paid directly to you and you must pay your rent in full
to Scott Owen on your monthly due date.
Property Condition & Up keep – Under our Full
Management option a Property Condition report and inventory will
be drawn up at the start of your tenancy and also at the end of
your tenancy. These documents will act as a record of the property
condition whilst in your care and will be used in evidence at the
end of a tenancy to demonstrate any damages. Scott Owen will also
carry out a periodic inspection of the property and will report
any concerns to your landlord.
You must ensure that the property is kept clean and in good order.
The carpets and décor must be treated with care. If there is a garden
you must keep it well maintained.
Bills – You are responsible for arranging and paying for any contents insurance you wish to
have to protect your possessions.
You are also responsible for paying the council tax, gas, electricity, other fuel, water supply, sewerage,
telephone (other than a mobile), internet, cable TV & TV licence for the property.
We suggest that you take the meter readings for the gas, electricity and water on moving in and on leaving for your own records.